The National Auricula and Primula Society – Northern Section (Society) acknowledge the legal and regulatory requirements set out in the UK Data Protection Act 2018 (DPA 2018). Responsibility for compliance rests with the Society Management Committee. We ask that you read this Privacy Notice as it contains important information regarding the personal data we collect, process, store and use, together with your rights covered by DPA 2018.
We need your personal information to assist with:
Your personal information is collected when:
Under DPA 2018, the lawful basis we rely on for processing your information is “legitimate interest”. We require your data to pursue our legitimate interest in a way which would reasonably be expected as a part of running our Society and which does not impact your rights, freedoms or interests.
The data we collect comprises:
Personal data is retained within the Society for its own internal purposes. We will not share your personal data with anyone outside of our Society, without your prior approval, unless required to do so as a legal requirement. As a natural part of pursuing the Society’s legitimate interest, a member’s or other names may enter the public domain e.g. as the credited author of articles and images that appear on the Society’s website, publications, social media or other contributions to the Society activities.
Access to your personal data is password protected. We limit access to those Committee Members who have a genuine need to know, and will process your information only in an authorised manner subject to a duty of confidentiality.
We will keep your personal information as long as you are a member of our Society. If you haven't paid your membership for 5 consecutive years, then we’ll remove your data from our database and other storage mediums, where practicable.
At any time you have the following rights:
You have the right to ask us for copies of your personal information.
You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
You have the right to ask us to erase your personal information in certain circumstances.
You have the right to ask us to restrict the processing of your personal information in certain circumstances.
You have the right to object to the processing of your personal information in certain circumstances.
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at email@example.com if you wish to make a request.
Any deletion or non-submission of personal data may render it difficult/impossible for them to continue to be a member of the Society for practical, administrative and logistical reasons and because this could prevent the Society from engaging in its legitimate interests.
If you have any concerns about our use of your personal information,
you can make a complaint to us at
You can also complain to the Information Commissioner’s Office if you are unhappy with how we have used your data, at:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Last reviewed - 1/1/2023
Version - 1.1